Dec 12, 2003 - While both of these activities look like automatic formatting, Word looks at them. I'm running Word X for Mac Service Release 1, on MacOS 10.4.5. Myself in crude, insulting and and obscene language and phrases.
Basic Formatting in Microsoft Word - Intermediate Users Guide to Microsoft Word Basic Formatting in Microsoft Word Basic Formatting Techniques in Microsoft Word Note: I am in the slow and intermittent process of rewriting this chapter for Ribbon versions of Word. It is unfinished - in progress - but can be found. What You Will Learn After completing this lesson, you will be able to: a New Document to manipulate it. Text to a different location Use Copy, Paste and when working with text Use the toolbar button Set and modify Understand the; know how to use a Set your text to left, center, right, or fully justified.
Work with Use Change the of a document Apply and modify a basic Apply automatic and link it to styles of text with formatting and with keyboard shortcuts Use Word's ' to discover what formatting has been applied to text and how. Or remove unwanted formatting Apply and use (Word 2007 and later) Change the Other Chapters Related to Topics Covered in this Lesson - essential information for using Word - page numbers, letterhead - page and section-level formatting - if you want to keep your hair! - systematic use of templates is a key skill in using Word effectively. You do not want to be copying from documents when you can use templates instead. using tables to arrange your text horizontal and vertical alignment of text Additional Written (or Web) Resources Word for Law Firms and Lawyers (also at ) (also at ) (also at ) (also at ) by Payne Consulting Group by Ben M. Schorr by Ben M. Schorr by Patricia Gordon and KAS Training about using Word - Word 97 - Word 2010 Charles Kenyon.
Includes tips and links on creating letterhead and letter templates. By Suzanne Barnhill, MVP Microsoft Support - a macro to get the Function Keys toolbar to display.
(part of.) Keyboard Shortcuts in Word (Word 2010 search help for 'keyboard shortcuts) by Charles Kenyon by Terry Farrell, MVP by Charles Kenyon by Suzanne Barnhill, MVP by Charles Kenyon et al. By Shauna Kelly, MVP by Shauna Kelly, MVP. By Bill Coan, MVP. Using Fields for Page Numbering - Much more Control than using Insert = Page Number Folio by Chapter or ' by John McGhie, Word MVP - by Suzanne Barnhill, MVP and Dave Rado, MVP - Word MVP FAQ Word Formatting - How-to-Geek School - Word 2013 from Allen Wyatt - Note, most tips have versions for Ribbon versions of Word (2007+) and pre-ribbon versions.
by Suzanne Barnhill, MVP and Dave Rado, MVP. by Suzanne Barnhill, MVP - Microsoft (nice video) - Microsoft - by Suzanne Barnhill, MVP by Charles Kenyon Suzanne S. Barnhill, MVP, MVP and Dave Rado, MVP from emails or Web sites by Suzanne Barnhill, MVP by Office for mere mortals Changing the spell-check dictionary -, and by Suzanne Barnhill, MVP - multiple ways including keyboard shortcuts - Suzanne S. Barnhill, MVP - links page to other articles on this powerful technique For a macro solution see by Graham Mayor. By Jeeped - vba solution written for Word 2013 but may work for any version with AutoCorrect by Dave Rado, MVP. By Graham Mayor, and Klaus Linke - Suzanne S. Barnhill, MVP, and David Rado, MVP (or where does Word store all my customizations?) by Dave Rado, MVP and Brenda Hutton by Charles Kenyon Automatic backup?
By Suzanne S. Barnhill, MVP.
Microsoft - including to two locations! By Graham Mayor, MVP. By Suzanne S.
Barnhill, MVP. By Dave Rado, MVP. By Suzanne S. Barnhill, MVP, and Dave Rado, MVP. By Suzanne S. Barnhill, MVP by Suzanne S.
Barnhill, MVP by Suzanne S. Barnhill, MVP by Shauna Kelly, MVP by Shauna Kelly, MVP by Suzanne Barnhill, MVP and Dave Rado, MVP by Mary Sauer, MVP - extensive tutorial by MVP Daiya Mitchell with overview of, and and the interactions among these tool/features. Not just for those who want to write books! With compatibility options - these can change how Word acts in basic formatting. pdf - Ohio University Interactive Forums -can be searched by Suzanne Barnhill, MVP - Microsoft Mousetraining's found on Mousetraining's 2007 found on by Herb Tyson, MVP Last edited by Charles Kenyon Tuesday 01 January 2019 as to links only. Valid for Word 97-Word 2003.
Principles applicable to later versions. Some notes as to Word 2010. - CK Introduction to Word Welcome to Word. It is a very good computer program for putting words and images on paper. That is what it is designed to do. Everything else is added on and may not work as well as other programs. Word is a combination Mack Truck and Back Hoe disguised as a Volkswagen.
Think 'Transformers.' It has a lot of power to do major work, but that power comes with a number of confusing controls. In Word 97-2003 those controls are in the menus and toolbars. In Word 2007-2013 you reach them through the Ribbon tabs.
Always remember: Ctrl+Z (UnDo) is your friend. When working on a major project and trying something new, consider working with a copy of your document. Let's start with some basic tools to let you peek under the hood and see what Word is doing with your formatting: Reveal Formatting and display of non-printing formatting characters. Checking Formatting - Word's It can really help to and see what is really happening. Tool 1 Help: What's this?
(Word 2003 and earlier) A good way to spot formatting problems is to use Word's 'Reveal Codes' substitute: The 'What's This?' Command on the Help menu. I always figured that it was for explaining Word features and controls, but it also explains formatting.
If you use the command, your mouse pointer changes to a question mark / pointer combination. If you point at text and click on it, it will show what formatting has been applied to that text and where the formatting comes from (styles/direct formatting, paragraph / character(font) formatting. In this case, the message was helpful, even if cryptic (Character Formatting: direct: pattern - white). To change the pointer back, use the Esc key. Tool 2 Reveal Formatting Pane - Shift+F1 (Word 2002 and later) (Mac button on View Tab) A good way to spot formatting problems is to use Word's 'Reveal Codes' substitute: the Reveal Formatting pane.
A screenshot is shown to the left. It responds to your mouse.
If you click on text, it will show formatting information about that text. You can Toggle this pane with Shift+F1. At the top it shows what has been selected and lets you check to compare to another selection.
It breaks it down into Paragraph-level and Font-level formatting and, if you check the option to do so, shows whether that particular formatting is a part of a or was directly applied. (Checking the box to distinguish style source is a very good idea.) The headings in the Reveal Formatting pane that look are shortcuts that open the formatting dialogs that can change the setting concerned. If you are looking at formatting from the Style and want to modify the style, click on the link for the style as in 'Character Style' or 'Paragraph Style' in the screenshot and then click to modify the. Font-level formatting: (more accurately called character-level formatting) The Paragraph Style applied is 'Quote.' That style gives us the Italic and the Theme Color Text 1. The Character Style applied is 'Citation.'
That style toggles the Italics and tells Word to for that text. The text was also directly formatted to be Garamond typeface. Paragraph-level formatting: From the Quote Style it gets 0 indentation left and right, is left-aligned, has spacing after the paragraph of 10 pts, and line spacing of 1.15 lines. The paragraph is also directly formatted to be fully Justified and have left and right of.25' and with an Outline Level of three (3). (Ordinarily this would be at the Body Text level; this was set as an example.) These Formatting levels could be collapsed.
The Section level formatting is collapsed by default, but clicking on the + before Section will show that as well. Section-level formatting is not applied through styles and handles margins and orientation as well as other options. Again, at the bottom of the pane are options to Distinguish style source and to show all formatting marks. Here is a that explores use of the Reveal Formatting pane. The Reveal Formatting Pane in the Windows versions of Word can be floating or docked on either the left or right side of the Word window.
Note that the Reveal Formatting on the Mac is different than in Windows, but still extremely useful. It is a floating box rather than a Pane. (That means you can't resize it or dock it.) (Mac image courtesy of Bob Jones aka Cybertaz) Tool 3 Show All Formatting Marks (All versions of Word) The latter option can also be activated using the Pillcrow on the Paragraph Group (Word 2007+) or with a keyboard shortcut. The pillcrow is the Hide-Show non-printing characters button. In menu versions of Word it is on the formatting toolbar.
Showing these marks is the only quick method that lets you see paragraph marks, manual page breaks, manual line breaks, tab marks, spaces and section breaks. The symbol on it is the pillcrow which is used by Word to designate an end of paragraph mark. You can also toggle this with Ctrl+. ( Ctrl+Shift+8).
The flying pillcrow is a trademark of my Word sites. Important Note: The reveal formatting pane firstt shown above demonstrates a big difference between Word and many other programs.
That is the use of paragraph indents to change the distance from the left and right edge of the paper rather than changing margins. More on this. CK Section on There are a number of ways to create a new document. The simplest is to click on the new document icon on the standard toolbar. This creates a new document based on the template.
While this is the simplest method, I only use it to create scratch paper. For serious work, I use custom or one of the ones that comes with Word. That is because these can have the and formatting I want already built into the new document.
So, I start with a letter, memo, report or fax rather than setting one up on a blank screen. (Note, you should not put this kind of special formatting in the normal.dotm template or it will ruin not only your scratch paper but also other Word functions like envelopes and labels. If you see a template in Windows, you can create a new document based on the template by double-clicking on the template. To get to these templates from within Word you need to select New under the File menu. In Word 97-2000 this will bring up the new file dialog box: In Word 2002 and later, it will bring up the New File Task Pane. (If you don't like this and would prefer to just get the new document dialog box, see the.) Clicking on 'General Templates' (Word 2002) or 'Templates. On My Computer' (Word 2003) in the Task Pane will bring you to the New File Dialog.
If the template you want is in your User Templates Folder or in the Workgroup Templates folder it will show up in the dialog box. If it is in a subfolder of these, it will show up when you click on the tab representing that subfolder. (These folders are explained in.) The 'More' Tab in the dialog will show you folders that might not show up in the tab space. The 'Blank Document' template shown in the New File Dialog is really your normal.dot template. The General Tab displays the contents (other than folders) of the User Templates Folder and the Workgroup Templates Folder.
Word 2007-2013 put different steps in the way of getting to the templates on your computer but do give easier access to templates provided by Microsoft online. To get to the FileNew dialog shown above in Word 2007-2013 add the command to your QAT. The Icons in the QAT for 'New' and 'New Document or Template.' Are the same. The commands are different.
(CK Section) Many formatting operations begin by selecting text. This is a basic computer skill used in virtually every program. Once text is selected, you can change its formatting, delete it, copy or move it to a new location.
Much selection is done using the mouse. You can also use the Shift key in conjunction with other keys like the Arrow keys, the Home, End, and PgUpd and PgDown keys. It is important to distinguish between selecting text (picking it out for some manipulation) and highlighting text. Highlighting is marking the text as in using a highlighting marker to change the background color in the document, it shows up when you print.
Selecting is pointing out text so you can manipulate it. It is a method of using your computer to manipulate text. It does not show up when you print.
Highlighting is accomplished using the Highlighting formatting button. (Shading is also possible using a different control.) Character Formatting (CK Section) A page on formatting should have some things about how to apply formatting to your text. First, you should apply most of your formatting by using in Word. This allows you to keep the formatting in your document consistent and makes it easier to make changes. But even if only to set up the styles, you need to know how to change the formatting directly. Some people only need the Bold, Italic, and Underline formatting commands that appear on the formatting toolbar.
These can be applied individually or in combination. However, there are many other character formatting options available on the Font Formatting dialog box. Some that I use often are strikethrough, double-strikethrough, and hidden.
(I have my computer set up to display hidden text but not print it. I put instructions in hidden text on forms. Note that this is that you might not want to be sharing.) You can also change the font in the. You can get to the character formatting dialog by using the Format Font command, or if you select a word or series of words, you can right-click and select the 'format font' command to open the dialog box.
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Note that Word calls it Format Font and I call it character formatting because I think that designation is more precise. You are not really changing the font at all, you are changing how the characters of different fonts appear on your page. In Word 2007-2013 you can reach the through the drop down in the Font Group on the Home Tab or with Ctrl+D. An additional type of character formatting that is valuable in a legal environment is language formatting. Specifically, you can apply 'no proofing' formatting to case citations and party names so that you won't have to OK them in spell check.
I find this best applied, though, through a character style rather than by direct formatting. Instructions on setting up such a style can be found in the chapter on. Repeat Formatting Key: If you are going through a document and applying the same formatting to various words, you can use the Ctrl+Y combination or the F4 key to repeat formatting. This only applies, though, to the last formatting applied. So, if you are making something bold and then Italic, only the Italic is applied by the repeat key. If you want to apply more than one formatting change repeatedly either use a character style or use the font formatting dialog ( Ctrl+D) for the first change.
The repeat key will then let you repeat the full change. (This is actually the Repeat Typing key or 'Do Again' key - the opposite of the UnDo key.) (this section unfinished as of 12/15/13) and Copying Text To move text, you are actually 'cutting' or removing the text from where it is and 'pasting' it where you want it.
To accomplish this, the text and then click the Cut button on the Standard toolbar (you may also use CTRL+X). The text disappears and moves to the clipboard.
Click the mouse pointer where you want to move the text and then click the Paste button or press CTRL+V. The text moves to the new location. A similar process is used for copying. The text is first selected and you click the Copy button (CTRL+C). The text stays where it is and a copy of it goes to the clipboard.
Move the cursor to where the text will be pasted, and click the Paste button on the Standard toolbar. The text appears in both places.
In Word 97, cut or copied text remains on the clipboard until it is replaced with something else. In Word 2000, there is an Office Clipboard toolbar that holds up to 12 items that have been cut or copied. They may be pasted individually or as a group into the document. For more on the Office Clipboard, see 'Collect and Paste' later in this chapter. Note When moving or copying text, if the paragraph marker is selected along with the text, the formatting of the paragraph stays with the selection. If the paragraph marker is not selected, the paragraph takes on the formatting of the surrounding text where it was pasted.
CK Note: When copying from one document to another, you need to take into account. Practice: Use Cut, Copy And Paste. Type the following: Two (press ENTER) Three (press ENTER) One (press ENTER). Move the text into the proper order — one, two, three. To do so, select the item you wish to cut or copy, then press CTRL+X for Cut or CTRL+C for Copy. Copy One to the bottom of the list.
You can press CTRL+V for Paste. The Copy, Cut and Paste commands are also available under the Edit menu. Practice: More with Cut, Copy and Paste. Create a numbered list in a document. Select the entire numbered list EXCEPT for the paragraph mark at the end of the last item in the numbered list. Copy the selection.
Keyboard users can press CTRL+C on the keyboard. Create a new, blank document by pressing CTRL+N on the keyboard. Paste the numbered list. Keyboard users can press CTRL+V on the keyboard. What happened?
Note As has been pointed out elsewhere, the paragraph mark at the end of a paragraph contains the formatting instructions for that paragraph. If you fail to select the paragraph mark, you won't successfully copy that paragraph's paragraph-level formatting settings (for instance, numbering). Collect and Paste (New for Word 2000) In versions of Microsoft Office prior to Office 2000, Office used the Windows clipboard, which had a couple of major limitations, among them being the fact that you couldn't cut or copy anything without 'destroying' the last item the clipboard held that you had cut or copied. This made it very difficult to work with collections of useful items. In Word 2000, you can use the Office Clipboard to Collect and Paste up to 12 items separately or simultaneously. The Office Clipboard will work with text or graphics.
Practice: Work with the Office Clipboard. Display the Office Clipboard by choosing Toolbars from the View menu, and then clicking Clipboard. Select any item you want to copy, and click Copy on the Clipboard toolbar. Repeat as necessary. Paste an item from the Office Clipboard by clicking the appropriate icon on the Clipboard toolbar. If you want to paste all items, click Paste All. Note To see the first 50 characters of a text item on the Clipboard toolbar, hover your mouse without clicking over one of the icons in the toolbar.
See also - Microsoft Paste Occasionally you may want to paste a WordPerfect document or web page (or a portion of the document) into Word. To get rid of all the formatting in the WP document or web page, select all text except for the last paragraph mark. Copy it and then, in a new document, from the Edit menu choose Paste Special. The following dialog box appears: If you select Unformatted Text and click OK, you will have a clean, 'native' document without any legacy codes, greatly decreasing your chance of corruption. Later version of Word have a paste options display when you paste. Format You may have noticed the 'paintbrush' button on the toolbar. This button is called Format Painter, and it's one of the most useful buttons in Word.
Format Painter copies character or paragraph formatting from one place to another within a document. To copy paragraph formatting; select the text including the paragraph marker.
Click the paintbrush button and then paint (drag across) the text that you want to look like the originally selected text. If you double-click the Format Painter button, it becomes a toggle and you can paint the new formatting to several paragraphs. The character formatting works the same way: click within the paragraph that you want to copy the formatting of the text, click the Format Painter button, and then either select or click within the paragraph that should be reformatted to look like the first paragraph. If you've activated the Format Painter in this way, press ESC when you're finished and your mouse will return to normal. Tip Keyboard users can press CTRL+SHIFT+C to copy formats and CTRL+SHIFT+V to paste formats.
Your mouse pointer won't change, but the formats can still be copied and pasted.: If you use this method, you can intersperse other copying and pasting. This copies and pastes to/from a memory area different from that used by the clipboard. Even better than pasting formatting, though, is using.
Formatting - CK Section Sometimes you just want to start over. If you select text and press Ctrl+Spacebar you will remove all character formatting from the selection, including formatting based on a character style. If you want to strip out paragraph style based formatting from a selection you need to Cut it and use Paste Special to paste it back as unformatted text. (In Word 2007 & 2010) you can use the clear formatting tool on the font panel of the home ribbon to do the same thing.) If you want, you can select all text in an area and apply the normal to it. For Word 2010, you can use the Clear all formatting button in the Font group on the Home tab. Much formatting is handled at a paragraph level.
It is best handled using. However, you can do direct formatting for a particular paragraph using the Ruler or the Paragraph dialog box. In Word 97-2003 this is reached using Format Paragraph.
In later versions it is reached using the dialog launcher at the bottom right of the Paragraph Group on the Home Tab. Word provides four types of indents: first line indent, hanging indent, right indent and left indent. The following figure shows different types of indents. One quick and easy way to set these indents is to use the mouse and drag the indent markers on the horizontal ruler. Indents are controlled by the small gray triangles and box on the horizontal ruler.
'Like a hammer, the time-proven spacebar has been used countless times to perform chores for which it was never intended. Yes, a hammer can compel a screw to join two pieces of wood together, and a spacebar can be used to move text around so it looks like a table. However, just as a hammered screw makes for a shaky wooden table, a word processing table fashioned together with spaces is equally fragile. Add something to the table and it doesn't hold together. Take your pick.' By Herb Tyson CK NOTE: WORD 2000 (and later) The difference between In Word 2000 and later, you can set a First Line Indent and a Hanging Indent from the Tab Alignment box which is located to the left of the ruler.
(View Ruler) The screenshot immediately above shows a 'hanging' indent in the ruler. The circled marker is for the left indent for the first line. The paragraph will start at the left margin where the blue area ends but continuation lines will be indented to the next marker. These markers can be moved independently in the ruler or set in the paragraph formatting dialog box. 'Indents' is the term that Word uses for paragraph margins. They are a part of paragraph formatting and are often used in paragraph styles to set different margins for a part of a document. You do not want to change 'margins' within a page in Word; instead, change indents.
A lets you have the first line of the paragraph start to the left of the left Indent. It can be set in either the Ruler or in the paragraph dialog box. Both are shown in the screenshot below. The first line will start at the hanging indent (the one dropping down from the top of the ruler) and the remainder of the paragraph will wrap at the left indent (the one at the bottom of the ruler). This can be set in either the ruler or the paragraph formatting dialog box.
Again - best done in a Style. The left indent (continuation indent) is traditionally set at the first left-tab stop. That way, a letter, bullet or other character is typed at the beginning of the paragraph, you press the Tab key and the remainder of the paragraph will wrap where the left indent is set. This is the formatting usually used for lists.
If you are doing this for bullets or a list, you are likely better off using automatic or bullets. All formatting like this is best handled using instead of direct formatting, even with the format painter. The screenshot above shows the first-line (hanging) indent at the left margin. This is the usual position but is not required.
The screenshot following shows the first-line indent 1/2' to the left of the left margin. Again, margins and indents are independent of each other although set in the same place by default. Again, Indents are paragraph formatting, Margins are Section properties. Use Indent changes rather than margin changes for most purposes. Here are two more examples showing different indents and margins. In both examples, the margins are indicated by the blue arrows and the indents by the red arrows.
In the first one there is a left-and-right-indent as would be used for quoted material. In the second the left and right indents are set outside the margins. I use this in my header and footer style to further set off the headers and footers from the body of the document. Practice: Set Indents Using the Ruler. Type a paragraph of text and click the mouse pointer anywhere within the paragraph.
Drag the First Line Indent marker (downward-pointing triangle) to one-half inch on the ruler. This indents the first line of text. Type a new paragraph and click the mouse pointer anywhere within the paragraph. Drag the Hanging Indent marker (upward-pointing arrow on the left of ruler) to one inch.
You can also use CTRL+T to accomplish this task and CTRL+SHIFT+T to undo a hanging indent. This indents all lines under the first line. Type a new paragraph and click the mouse pointer anywhere within the paragraph. Drag the Left Indent marker (the small rectangle under the ruler line and the upward-pointing arrow on the left of ruler) to one-half inch.
You can also use CTRL+M to accomplish this task and CTRL+SHIFT+M to undo a hanging indent. This indents the entire paragraph. If you are using Word 2000, try using the Tab Alignment box to set the indents. Instead of dragging a marker, select the appropriate indent mark (First Line or Hanging Indent) and click the ruler. The indent you're setting only applies to the paragraph you have your cursor positioned. If you want to have an indent apply to many paragraphs, select all the paragraphs to which you want it applied. See by Suzanne Barnhill, MVP and Dave Rado, MVP Practice: Set Indents Using the Paragraph Dialog Box.
Type several lines of text to represent a quote and click anywhere within the paragraph. (Word 2007-later) Click on the in the Paragraph Group on the Home Tab. (Word 97-2003)From the Format menu, choose Paragraph. The Paragraph dialog box is shown in the next figure.
Select the Indents and Spacing tab. Set the left and right spin box buttons at one inch. The Special drop-down list allows you to set hanging and first line indents in the Paragraph dialog box. Working with Remember, tab settings in Word are paragraph-level, not document-level, formatting. There is no 'Flush Right' command in Word like there is in Word Perfect.
It is necessary to use a right-aligned tab to achieve the same result. There are five types of tabs in Word: left, right, center, decimal and bar. In Word 2000, they are all available on the ruler.
In Word 97, the bar tab is only accessible by choosing Tabs from the Format menu. The bar tab draws a vertical line at the position you set. In headers and footers beginning with Word 2007 there are special alignment tabs (left, center and right).
These are independent of the paragraph or style tab settings. For more on Alignment Tabs, see.
While alignment tabs will work in the body of a document, the control for them is only on the header/footer tools ribbon. It can be added to the QAT. Using them in the body of a document seldom would make sense. If you want to change where text starts or ends in a part of the body of a document, rather than change the margins (as in Word Perfect) you would change the Indents. Indents are paragraph-level formatting, not section-level like margins. The alignment tabs are responsive to changes in the margins and the corresponding indent settings.
They do not respond to the paragraph-level tab settings, though. All versions of Word: Setting a tab using the mouse is a two-step process: While your cursor is positioned in the paragraph you want to add the tab to, first click the Tab Alignment box at the left edge of the ruler until you access the tab that you want to use. Second, click the ruler where the tab should appear. Many users report that they have better luck setting tabs in the horizontal ruler when they click in the bottom half of the ruler. Note If you make a mistake, click and drag the tab to the correct location on the ruler. If it's the wrong tab (center instead of left) drag the tab marker off into the document window, release the mouse, and the marker will disappear.
After you have made tab settings for one paragraph, they are copied down to the next paragraph when you press the ENTER key. If you need to clear all tabs, drag them off the ruler or from the Format menu, choose Tabs, and then select Clear All. The next figure is an example of various tabs applied in a document: CK NOTE: In all versions of Word through Word 2010 both Tabs and Indents can be set outside left and right page margins. Tabs can be set outside the left and right Indents. I've never known a reason to set a tab outside the left Indent, though. There are some examples of this shown in. (See for Word 2013 and later) When you set paragraph level formatting like tabs in one paragraph and press Enter at the end of that paragraph, your settings will usually continue into the next (new) paragraph.
That is not always true. Every paragraph has assigned (even if you didn't know anything about it).
That style formatting may assign use of a different style for the following paragraph. In that case, the tab settings in the new style will apply.
Practice: Set Tabs On the Ruler. To set tabs for a signature block, first, position your cursor in the paragraph in which you want to insert the tab then click the Tab Alignment box until you have a Left Tab selected. Click the ruler bar at 3.5 inches. Press the TAB key and type your preferred closing (Very Truly Yours, Sincerely, Best regards). Press ENTER several times leaving enough room for your signature.
Press TAB and type your name. Once you understand how tabs work in Word, you'll be able to set a single tab for the precise location you need rather than press TAB repeatedly to position text. By Suzanne Barnhill, MVP and Dave Rado, MVP Practice: Set Tabs Using the Tabs Dialog Box. Position your cursor in the paragraph in which you want to insert a tab. From the Format menu, choose Tabs. (CK- or double-click on a tab already in your Ruler or use the keyboard shortcut Alt+O,T).
Type 6 in the Tab stop position box. Under Alignment, select Right. Under Leader, select the dotted line (2). Click Set, and then click OK. Type Name, press TAB, type Telephone and press ENTER. Type your name; press ENTER; type your telephone number and press ENTER. You can set dot leaders, dash leaders, or solid leaders in this way.
To get to this dialog, either use the shortcut Alt+O,T, or double-click on a tab that is already on your Ruler. For more on tabs, see the MVP FAQ page on - by Suzanne Barnhill, MVP and Dave Rado, MVP. To see how they are used to simulate the Flush-Right setting in Word Perfect see. For more on using tabs for columns and other ways to set up columns, see (also on the MVP FAQ site). Also, note that dot leaders can be automatically used in Tables of Contents, Tables of Authorities, etc.
You won't need to set tabs or dot leaders by hand for those if you generate your Tables automatically. See for more on these. Examples of tab settings and leaders can be found in the page on. Finally, setting up a table using tabs is not a good idea (although far better than using spaces).
Use a instead. If you've already set your table up using tabs, you can convert it to a Word table easily. The key thing that keeps beginners from using tables is that they don't know how to turn off the lines when they don't want them. See that chapter. Tabs can be used in tables, but use of a decimal tab in a table requires extra an extra tab setting. Tabs of the various types can be very useful for headers and footers.
(and later) will give problems with a right-tab set outside the right margin. This formatting is commonly used with a dot leader in a Table of Contents. To do this, you will need to set the margin narrower and move the right indent in from the margin to allow the tab to be outside the indent but within the margin. Another workaround is to save the Word 2013 document in legacy.doc format which will allow use of a right-tab outside the margin.
Before using section breaks in a document, it is important to understand page setup. To access the Page Setup dialog box, from the File menu, choose Page Setup.
In the dialog box, there are four tabs: Margins, Paper Size, Paper Source and Layout. Each controls a different part of how the document is set up. The first tab, Margins, allows you to set the margins for the document, including the placement of the headers and footers. Paper Size offers the opportunity to move from portrait to landscape, choose the paper size, and select the portion of the document to apply this particular formatting. Paper Source relates to printer trays.
One tray may hold letterhead, another bond, and another copy paper. There may also be a manual feed for envelopes, labels, and card stock.
The Layout tab presents the options to choose any of the section breaks described in the preceding section; choose a different first page header/footer; have different headers and footers on odd and even numbered pages; select whether the page will be centered vertically on the page, aligned at the top, aligned at the bottom; and whether this formatting is to be applied to the section, the whole document or from this point forward. Practice: Insert Section Breaks to Change Headers and Footers CK Note: Before doing this to change Headers and Footers realize that each section has up to three headers and three footers and that by using a, you can change their content to reflect the content of the text in the page.
You may not need a section break. Create a new document. At the top of the document, type COVER PAGE. Press ENTER and then insert a Next page section break. From the Insert menu, select Break, and then select Next Page).
From the File menu, choose Page Setup, and then select the Layout tab. In the Headers and Footers section, select Different first page and click OK. From the View menu, choose Header and Footer. (The toolbar shown in the next figure will appear.) Click the Switch Between Header and Footer button to move to the footer section. Note There is a header and footer on every page although they may be empty. CK Note Each section has three headers and three footers which may have text even though they may not be displayed. (Each section has a first-page header/footer and an even-page header/footer which will not be displayed if the option for them is not set.
See or for more on this.). Observe that on the first page of the document, the footer information tells you that you are looking at First Page Footer, Section 1.
Click the Show next icon on the Header/Footer toolbar. This footer reads differently. How is it different? (Footer Section 2, Same as Previous).
By default, the Headers and Footers in each section of a document are the same unless you turn the setting 'Same as Previous' off. Make sure that the second section of our document has a different footer. Clicking on the toggle for Same as Previous on the Header/Footer toolbar will break the link between sections allowing you to make a new footer. Note Unlike WordPerfect, there is not a Header A, Header B, Footer A, and Footer B. In Word you must first have section breaks and then turn off Same a.
By default, when you paste text copied from elsewhere into Word, you automatically get all the formatting with it. This formatting most likely does not match the rest of the content of your document and may not come in neatly. You can choose to only keep the plain text every time you paste; however, this can be annoying to do manually every time. We will show you how to change the paste settings so anything pasted into Word will only be pasted as plain text.
To manually paste text without formatting, you can click Paste in the Clipboard section of the Home tab and select the Keep Text Only option. If you want to use Ctrl + V to paste text, the text will be pasted with the formatting by default. To change this default, and paste plain text without formatting automatically when using Ctrl + V, click Paste in the Clipboard section of the Home tab and select Set Default Paste. The Advanced screen on the Word Options dialog box displays. In the Cut, copy, and paste section, select Keep Text Only for any of the first four “Pasting” options. For example, if you are copying and pasting text from another program such as a web browser, change the Pasting from other programs option.
Click OK to save your changes and close the Word Options dialog box. Now, when you copy and paste text into Word from other programs, it will automatically be pasted as plain text only and you can easily format it any way you want. When you paste text only, any images, links, or other text formatting in the original text will not be included in the pasted text.
If all you want is the text, now you can easily get just the text without having to take the time to tweak the formatting.